Privacy Policy

VanDeusen Photography

McMillian Hahn LLC d/b/a VanDeusen Photography

Last Updated: May 6, 2026

VanDeusen Photography respects your privacy and values the trust you place in us. This Privacy Policy explains what information we collect, how we use it, and how we protect your information when you visit our website, contact us, book a session, purchase artwork or products, use an online gallery, or communicate with us.

By using this website or providing information to VanDeusen Photography, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We collect information that you voluntarily provide when you contact us, inquire about a session, book a portrait experience, place an order, purchase a gift certificate, use an online proofing gallery, or communicate with us.

This may include:

Your name
Email address
Phone number
Mailing or shipping address
Session details
Names of family members, pets, or portrait subjects when needed for session planning
Order details
Payment and invoice information
Messages, preferences, and other information you choose to share

For child and family sessions, we may collect basic information needed to plan and personalize the session. Children’s names and ages may be recorded in physical client files for session planning and service purposes. We do not knowingly collect personal information directly from children through this website.

2. How We Use Your Information

We use the information we collect to:

Respond to inquiries
Schedule consultations and portrait sessions
Plan and personalize your photography experience
Create and deliver galleries, artwork, albums, prints, digital files, and other products
Process payments and invoices
Ship or deliver products
Communicate about your session, order, artwork, or account
Provide customer service
Send occasional studio news, promotions, or email updates
Maintain business, tax, legal, and client records
Improve our website, services, and client experience

We do not sell your personal information.

3. Email Communication and Marketing

If you inquire, book, purchase, or otherwise provide your email address to VanDeusen Photography, we may use your email address to communicate with you about your inquiry, session, order, gallery, products, or related services.

We may also send occasional email updates, studio news, special offers, event announcements, or promotional messages through Mailchimp.

You may unsubscribe from marketing emails at any time by clicking the unsubscribe link included in our email campaigns. You may also contact us directly and ask to be removed from marketing communications.

Even if you unsubscribe from marketing emails, we may still send necessary non-marketing emails related to your session, order, payment, gallery, appointment, contract, or customer service request.

4. Third-Party Service Providers

We use trusted third-party service providers to help operate our business and serve our clients. These companies may process or store information only as needed to provide their services to us.

Service providers may include:

Square for invoices, checkout, and payment processing
Stripe for payment processing
Pic-Time for online galleries, proofing, and product ordering
Pixieset for online galleries, proofing, and client services
Mailchimp for email communication and marketing
Google Workspace for business email, documents, calendars, and file organization
Website hosting, security, or maintenance providers

These providers have their own privacy policies and security practices. VanDeusen Photography does not store full credit card numbers. Payment information is processed through secure third-party payment providers.

5. Online Galleries and Proofing

VanDeusen Photography may use Pic-Time, Pixieset, or similar online gallery platforms to deliver proofs, galleries, digital files, product ordering options, and client viewing experiences.

When you access or use an online gallery, the gallery provider may collect certain information needed to display your gallery, process orders, manage downloads, or complete purchases. Please review the privacy policies of those gallery providers for more information about how they handle data.

Clients are responsible for sharing gallery links only with trusted family members, friends, or recipients. If a gallery is private or password-protected, please do not share the link or password publicly.

6. Payment Information

VanDeusen Photography does not store full credit card numbers or payment card details.

Payments are processed by third-party payment providers such as Square, Stripe, Pic-Time, Pixieset, or other secure checkout systems. These providers process payments according to their own security standards and privacy policies.

We may retain payment records, invoices, order summaries, and transaction information for business, accounting, tax, and legal purposes.

7. Mailing Addresses and Product Delivery

We may collect mailing or shipping addresses when needed to deliver artwork, albums, prints, gift certificates, cards, or other products.

Mailing addresses are used for order fulfillment, client communication, delivery, and business recordkeeping. We do not sell mailing addresses or provide them to unrelated companies for their own marketing use.

Although we have not conducted a mailing promotion in many years, we may occasionally use client mailing information for studio-related communication, holiday cards, product delivery, or other legitimate business purposes.

8. Client Images and Promotional Use

VanDeusen Photography may display client images on our website, blog, social media, printed samples, studio samples, advertising, promotional materials, competition entries, educational materials, or other portfolio uses only as allowed by the client agreement, model release, or written permission signed by the client.

We respect client privacy, especially for children, newborns, sensitive sessions, and private family circumstances. If you have concerns about public image use, please contact us in writing before or at the time of your session.

9. Children’s Privacy

Our website and services are intended for adults, parents, guardians, and clients seeking professional photography services. We do not knowingly collect personal information directly from children under 13 through this website.

Parents or legal guardians should submit inquiries and session information on behalf of children.

If you believe a child has submitted personal information through our website without parent or guardian consent, please contact us so we can review and delete the information if appropriate.

10. Cookies, Analytics, and Website Tracking

At this time, VanDeusen Photography does not actively use website analytics or advertising tracking tools such as Google Analytics or Meta Pixel.

In the future, we may use tools such as Google Analytics, Meta Pixel, or similar technologies to better understand website traffic, improve our website, measure advertising effectiveness, and serve more relevant content or ads.

These tools may use cookies, pixels, or similar technologies to collect information such as:

Pages visited
Approximate location
Browser or device type
Referring website
General website activity
Interaction with ads or website content

If we begin using these tools, we will update this Privacy Policy as needed and may add cookie notice language where appropriate.

You can usually adjust cookie settings through your browser. Some browsers or devices also allow you to limit tracking or advertising personalization.

11. How We Protect Your Information

We take reasonable steps to protect client information from unauthorized access, misuse, loss, or disclosure.

However, no website, email system, online gallery, payment platform, or digital storage method is completely secure. By using our website or services, you understand that we cannot guarantee absolute security.

If we become aware of a data security incident involving personal information, we will take appropriate steps in accordance with applicable law.

12. Record Retention

VanDeusen Photography may retain client information, order records, invoices, contracts, communication history, image files, negatives, physical files, and business records for as long as reasonably needed for client service, business operations, tax records, legal purposes, archival purposes, and historical reference.

Although VanDeusen Photography has maintained some image files, physical records, and negatives for many years, long-term storage is not guaranteed unless specifically agreed in writing.

Clients are encouraged to safely back up any purchased digital files and properly care for printed artwork, albums, and products.

13. Sharing of Information

We do not sell your personal information.

We may share limited information only when reasonably necessary to:

Provide photography services
Process payments
Send invoices
Deliver galleries or products
Ship or fulfill orders
Send email communications through Mailchimp
Maintain business systems
Comply with legal, tax, accounting, or regulatory obligations
Protect our rights, clients, business, or property

We do not share client lists with unrelated businesses for their own independent marketing purposes.

14. Your Choices

You may contact VanDeusen Photography to:

Update your contact information
Ask questions about the information we maintain
Request removal from marketing emails
Ask us not to use certain images publicly, subject to your client agreement
Request that we review or delete certain information where appropriate

Some information may need to be retained for business, legal, tax, contract, order fulfillment, or recordkeeping purposes.

15. Links to Other Websites

Our website, galleries, emails, or social media pages may include links to third-party websites or services. We are not responsible for the privacy practices, content, security, or policies of those third-party websites.

Please review the privacy policies of any third-party websites you visit.

16. U.S.-Based Services

VanDeusen Photography is based in Missouri and primarily serves clients in the United States. This website and our services are intended for U.S. clients.

If you access our website from outside the United States, you understand that your information may be processed in the United States or through U.S.-based service providers.

17. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, technology, legal requirements, or business practices.

The “Last Updated” date at the top of this page will indicate when the policy was most recently revised.

18. Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact: